Getting Custom Merch to an Overseas Wedding or Event
Photo by Asdrubal Luna on Unsplash
Planning a wedding or event overseas is exciting, and a little more complicated. Everything has to arrive in the right place at the right time, often in a country you don't live in. Merch is no different, but with the right plan it's very straightforward.
Here's what to think about.
Decide Where Everything Needs to Land
The first question is simple: where do the pieces need to be, and when?
Some couples and planners prefer to receive everything at home and pack it in their luggage. Others send it straight to the venue, hotel or planner on the ground. Often the best answer is a mix: personal pieces like robes and bridal party gifts at home, and bulkier items like welcome bags or napkins sent ahead.
Count Back From When You Fly
For events overseas, the date that matters is usually your departure date, not the event date. If pieces are coming with you, they need to be in hand before you leave. Build in a buffer of at least a week or two in case anything needs a second look.
As a general guide, allow 8 to 10 weeks before you need everything in hand, and more for anything completely new.
Think About Weight and Space
If you're carrying pieces yourself, weight and volume matter. Flat-packed items like napkins, scarves and tees travel well. Rigid boxes, glassware and anything bulky are often better shipped directly.
It's worth asking for items to be packed by guest or by moment, so unpacking at the other end is easy.
Check Venue Logistics Early
Before anything ships, confirm a few details with your venue, hotel or local planner:
- Can they receive deliveries, and from what date?
- Who will sign for them and where will they be stored?
- Is there a contact name and phone number for the courier?
A quick email early on avoids a lot of stress later.
Allow for Import Requirements
Shipping internationally can involve customs paperwork, and sometimes duties or taxes at the destination. Requirements vary by country and by what's being sent. Your supplier and courier can guide you on the paperwork, but it's worth asking early who is responsible for any charges so there are no surprises.
Keep Some Flexibility
Things happen when shipping across borders: a delay, a public holiday, a held parcel. Having a little time in hand, and a plan B for the most important pieces, means a hiccup stays a hiccup.
The Takeaway
Decide where each piece needs to land, count back from your departure date, confirm venue logistics early, and leave yourself a buffer. With that in place, your merch arrives where it should, ready for the moment.
Planning an overseas celebration? Tell us where and when, and we'll help you plan the delivery.
